Privacy Policy.
This Privacy Policy explains how Virginia Vols Foundation, Inc. collects, uses, stores, and protects information submitted through virginiavols.com.
Overview
Virginia Vols Foundation, Inc. is a Virginia nonprofit corporation and an IRS-recognized 501(c)(3) public charity. This policy applies to information collected through this website and its associated forms, registrations, checkout pages, and online services.
By using this website or voluntarily submitting information, you acknowledge the practices described in this Privacy Policy.
Information We Collect
We may collect information that you voluntarily provide through contact forms, event registrations, product purchases, sponsorship purchases, donation links, volunteer inquiries, vendor applications, and other website interactions.
Information you provide may include:
- Name
- Email address
- Phone number
- Business or organization name
- Billing and transaction information
- Event participant or teammate information
- Sponsorship display information
- Vendor, food truck, or service information
- Messages and other information submitted voluntarily
Information collected automatically may include:
- Internet Protocol address
- Browser and device information
- Pages viewed and website interactions
- Referring website or traffic source
- Cookie and analytics information
- Shopping cart and checkout activity
How We Use Information
We may use information collected through the website to:
- Respond to questions and contact requests
- Process purchases, registrations, and sponsorships
- Administer Vols Day and other Foundation events
- Coordinate vendors, food trucks, volunteers, and sponsors
- Maintain financial, accounting, and charitable records
- Provide transaction confirmations and event communications
- Prevent fraud, misuse, or unauthorized activity
- Improve website performance and visitor experience
- Comply with applicable legal and regulatory requirements
We do not sell or rent personal information to third parties.
Payments, Purchases, and Donations
Purchases made through this website may be processed using Squarespace Commerce and a connected third-party payment processor. Payment processors receive the information necessary to authorize and complete transactions.
Virginia Vols Foundation does not directly store complete payment card numbers submitted through the checkout process.
Some donation buttons may direct visitors to an external fundraising platform, including Snap! Raise. Information submitted on an external platform is governed by that platform’s privacy policy and terms.
How Information May Be Shared
We may share information only as reasonably necessary with service providers that help operate the Foundation or website, including:
- Squarespace
- Connected payment processors
- Fundraising and donation platforms
- Email and communication providers
- Google services used for form or record storage
- Accounting, legal, insurance, and compliance providers
- Event personnel responsible for administering registrations
We may also disclose information when required by law, legal process, governmental request, or when reasonably necessary to protect the Foundation, its participants, or the public.
Children’s Privacy
The Foundation supports youth athletics, but website contact forms, checkout pages, vendor applications, sponsorship purchases, and registrations are intended to be completed by parents, guardians, sponsors, vendors, or other adults.
We do not knowingly request or collect personal information directly from a child under 13 through general website forms without appropriate involvement or authorization from a parent or legal guardian.
A parent or guardian who believes a child has submitted personal information without authorization should contact the Foundation so the information can be reviewed and, where appropriate, deleted.
Security and Data Retention
We use reasonable administrative, technical, and organizational measures designed to protect information from unauthorized access, loss, misuse, or disclosure.
No website or electronic storage method can be guaranteed to be completely secure. Information is retained only for as long as reasonably necessary for Foundation operations, event administration, financial records, legal requirements, dispute resolution, and other legitimate purposes.
Your Choices
You may contact the Foundation to request access to, correction of, or deletion of personal information that you previously submitted, subject to applicable legal, accounting, operational, and record retention requirements.
You may also unsubscribe from non-transactional email communications by using the unsubscribe option included in the message or by contacting the Foundation.
External Websites
This website may contain links to external websites, services, or fundraising platforms. Virginia Vols Foundation is not responsible for the privacy, security, or content practices of external websites.
Visitors should review the privacy policies and terms of external services before submitting personal or payment information.
Changes to This Policy
We may update this Privacy Policy to reflect changes in website functionality, Foundation practices, service providers, or legal requirements. The effective date displayed at the top of this page will be updated when material revisions are made.
Contact Us
Questions or requests concerning this Privacy Policy may be submitted through the Foundation’s contact page.
Contact the Foundation